Covered employers must post the newly updated “Know Your Rights: Workplace Discrimination is Illegal” poster released by the Equal Employment Opportunity Commission (EEOC) on October 20. This poster summarizes federal anti-discrimination laws that the EEOC enforces and explains how employees and applicants can file a charge if they feel they have been discriminated against. The poster is currently available in English and Spanish and may be available in other languages in the future.
To avoid fines for non-compliance, be sure you have the October 20 version posted in a conspicuous location where your applicants and employees can see it as soon as possible. For employees that do not have a physical location such as those who work remotely, covered employers must post a notice on their website or intranet digitality in a conspicuous place. You can download a digital version of the poster here. For remote employees that do not have reliable access to a portal or if you do not have such, you can also mail the printed poster to your remote worker.
The Americans with Disabilities Act (ADA) requires that the poster be placed in a location that is accessible to all employees and applicants, including those with limited mobility. The EEOC has also made versions of the poster available to accommodate employees and applicants with disabilities related to vision and hearing.
The new version of the “Know Your Rights” poster is reorganized to make the information easier to understand. It now specifies that sex discrimination can include pregnancy and related conditions, sexual orientation, and gender identity and it explicitly lists harassment as a discriminatory employment practice that can be challenged. The poster also includes a QR code that allows employees to digitally access to the EEOC’s “How to File a Charge of Employment Discrimination” webpage.
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