As of April 9, 2025, Ohio employers are required to provide comprehensive earnings and deductions statements to their employees under the new Ohio Pay Stub Protection Act. This legislation aims to enhance transparency and ensure that employees have detailed insight into their wages and deductions.
What Does the Law Require?
For ALL Employees: Under the new law, employers must include the following information on pay stubs for all employees:
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Employee’s Name and Address
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Employer’s Name
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Total Gross Wages Paid
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Total Net Wages Paid
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Amount and Purpose of Each Addition or Deduction
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Date Paid and Pay Period
Additional Requirements for Hourly Employees:
For employees paid on an hourly basis, the law mandates that employers also provide:
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Total Number of Hours Worked in the Pay Period
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Hourly Wage Rate
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Overtime Worked
Ohio employers who fail to comply with these requirements may face penalties.
What Should Ohio Employers Do?
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Review Your Current Pay Stub Format:
Ensure that your existing pay stubs contain all required information. If not, make the necessary adjustments to comply with the new law. -
Update Payroll Software or Processes:
Work with your payroll provider to implement any changes needed to meet these requirements. -
Train Your HR and Payroll Teams:
Educate your staff about the new law and ensure that they are prepared to answer any questions from employees.
Need Assistance?
The Keystone HR team is here to help you navigate these changes. Contact the HR helpline at 855-873-0374 or email us at .
Disclaimer: The information provided on this website is for informational purposes only and not for the purpose of providing legal advice. Use of and access to this website does not create an attorney-client relationship between Keystone’s Risk Management Division or our employment attorney and the user or browser.
