By Derek Ross, HR Consultant, East Coast Risk Management
As of Jan. 31, 2020, employers are required to begin using the USCIS Form I-9.
Employers will use this current Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must properly complete Form I-9 for each individual they hire for employment in the United States. This includes citizens and non-citizens. Both employees and employers (or authorized representatives of the employer) must complete the form.
On the form, an employee must attest to his or her employment authorization. The employee must also present his or her employer with acceptable documents evidencing identity and employment authorization. The employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and to relate to the employee and record the document information on the Form I-9. The list of acceptable documents can be found on the last page of the form. Employers must retain Form I-9 for a designated period and make it available for inspection by authorized government officers.
Please note: Any employee hired prior to January 31, 2020 will not need to complete this new I-9. The new Form I-9 will only be used for new hires starting on February 1, 2020 and forward.
There is also a Spanish version of the I-9 available.
Employers must complete and sign Section 2 of the Form I-9 within 3 business days of the date of their hire. For example, if an employee starts on a Monday, employers have until that Thursday to complete Section 2.
For additional instruction on how to complete the new Form I-9, please click here.
For more information on how to stay I-9 compliant, please read our previous blog, FAQ’s on I-9 Compliance.
If you are an employer with questions about Form I-9 Compliance or any issue relating to safety, human resources or workers’ compensation, contact East Coast Risk Management by calling 724-864-8745 or emailing us at firstname.lastname@example.org.
Disclaimer: The information provided on this web site is for informational purposes only and not for the purpose of providing legal advice. Use of and access to this Web site do not create an attorney-client relationship between East Coast Risk Management or our employment law attorney and the user or browser.